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One of Our Law Firms had a Fire…This is Their Story

Posted by on Apr 22, 2014 in Legal TechTalk Blog | 0 comments

One of Our Law Firms had a Fire…This is Their Story

One of our oldest clients had a massive office fire and because of the technologies we put into place they are still in business & with all of their data fully intact. Managing partners and firm owners alike can learn a lot from our client’s misfortune, this is their story. The fire occurred around 10pm, taking out 3 floors of a 12 story office building in central NJ. Due to the network notifications that we had in place for all workstations and servers, it initially looked like the firm’s internet was down. Their network...

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Is Practice Management Software Right for Your Firm?

Posted by on Apr 21, 2014 in Legal TechTalk Blog | 0 comments

Is Practice Management Software Right for Your Firm?

First and foremost, lawyers should ask themselves if they need practice management software.  If your firm assigns more than one lawyer on a case or generally can use  assistance with organization, practice management software is probably a good idea. If you work alone, you probably don’t need practice management software to do your timekeeping, billing, accounting, or keep track of your email, appointments, and deadlines.  The use of calendars, documents, spreadsheets, and forms through Microsoft Office, Google Drive, or similar...

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Essential Personal Scanners for a Paperless Law Firm

Posted by on Apr 21, 2014 in Legal TechTalk Blog | 0 comments

Essential Personal Scanners for a Paperless Law Firm

So you’re ready to leave the piles of paper behind, are you?  How do you get started? Consideration #1: Invest in a Reliable Document Scanner. Lawyerist.com recommends one of the following: Fujitsu’s ScanSnap iX500 retails for about $450 on Amazon but is also rated as the #1 scanner for both PCs and Macs on Amazon.  At the time of this publication, there are almost 800 (out of 951) five-star reviews for the product and not many 1 or 2 star reviews.  With the price, you get a copy of Acrobat X Standard for Windows, which retails for $300...

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Law Firm IT Policies: Make an Incident Response Plan

Posted by on Apr 21, 2014 in Legal TechTalk Blog | 0 comments

Law Firm IT Policies: Make an Incident Response Plan

An incident response plan is just what it sounds like: having a plan in place to deal with isolated incidents that threaten the security of your law firm.  The most common type of such a serious incident to which you’ll need to respond is a data breach.  Other incidents include security alarms, unauthorized access by employees, and so on. The American Bar Associate recommends creating an action checklist should you have to deal with a serious incident.   Verify what happened. Determine who is in charge of the...

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Mobile Device Security Policies for Law Firms, You Need Them…

Posted by on Apr 16, 2014 in Legal TechTalk Blog | 0 comments

Mobile Device Security Policies for Law Firms, You Need Them…

We practically always have a device in our hands that can get us online.  Smartphones, tablets, laptops, etc.  We’re sure there will be more devices on the market in no time.  As the ease of accessing the Internet continues to increase and as cloud-based software continues to provide us access to documents from virtually anywhere, we must remain diligent about making sure that mobile Internet connections are secure.  Trust us when we say that there are people who are ready to pounce on an organization’s lack of mobile Internet...

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Crucial Law Firm IT Policies: Disaster Recovery Plan

Posted by on Apr 16, 2014 in Legal TechTalk Blog | 0 comments

Crucial Law Firm IT Policies: Disaster Recovery Plan

Superstorm Sandy woke us all up when it came to the reality of catastrophes.  Lessons learned.  1) No one is immune to the possibility of disaster.  2) Disaster can come on quickly.  If you didn’t have a solid disaster recovery plan prior to Sandy, hopefully you do now. If you don’t yet have a solid disaster recovery plan, we recommend that you prioritize doing so. Floods, fires, quarantine, server meltdowns…these are all examples of disasters from which you should be prepared to recover. The American Bar Association provides a...

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Mobile Device Security Concerns for Law Firms

Posted by on Apr 16, 2014 in Legal TechTalk Blog | 0 comments

Mobile Device Security Concerns for Law Firms

Today, people seem to have smartphones and tablets with them at all times.  We expect to be able to get online at any time, no matter where we are. But is this need for constant access causing your firm security issues? Let Rekall help you make sure you’re not leaving yourself vulnerable.  We can assist with: Tracking mobile device usage Establishing automatic encryption Creating a secure mobile platform Protecting sensitive data with a data security policy Enabling mobile remote wipes of phones Memeco C1 is one solution worth...

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Windows XP’s Reign is Over… What’s This Mean for Law Firms?

Posted by on Apr 16, 2014 in Legal TechTalk Blog | 0 comments

Windows XP’s Reign is Over… What’s This Mean for Law Firms?

The day has finally arrived. Microsoft has phased out support for Windows XP on 4/8/14. Windows XP was a great operating system.  You’ve heard people whine about Vista, and for good reason.  But XP was solid.  According to Technibble.com, XP had 43% of the OS market as of June 2012.  Compare that to Vista having just  6%. Obviously, the impacts of shutting down XP will be felt. As of 4/8/14, NO support for XP will be available.  That means that no more security patches will be released.   XP driver releases for new hardware will also...

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Crucial Law Firm IT Policies: Secure Passwords

Posted by on Apr 2, 2014 in Legal TechTalk Blog | 0 comments

Crucial Law Firm IT Policies: Secure Passwords

According to Americanbar.org, “the Georgia Institute of Technology has proven that any eight-character password can be cracked in less than two hours.  It has also proven that it takes approximately 17,000 years to crack a strong 12-character password.”  Now that’s a difference worth pausing over.  Make sure your firm is requiring employees to use passwords that are 12 or more characters. In fact, Rekall stands by the following recommendations from the American Bar Association when it comes to creating a secure password policy for...

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Using Worldox: 10 Key Elements

Posted by on Apr 2, 2014 in Legal TechTalk Blog | 0 comments

Using Worldox: 10 Key Elements

There are two major document management systems (DMS) out there for law firms: NetDocuments and Worldox.  This article will outline the key features of Worldox.       1. Operating System Compatibility: Compatible with Windows OS only.  If you’re working on a Mac, you’ll want to look into NetDocuments.   2. Document Storage: One of the largest differences between Worldox and its competitor NetDocuments is how information is stored.  Whereas NetDocuments is cloud-based, Worldox stores documents on a server.   Updates...

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